Committee Handbook

The Handbook contains important information about committee governance, as well as providing practical guidance and advice for committee secretaries. In this handbook you will find guidance for committee procedures, agendas, papers and minutes, as well as many other matters related to committee business.  

What can we help you with?

Committee Governance
and General Guidance 

  1. Introduction 
  2. University Committee Structure, Terminology, Parent and Sub-Committees 
  3. Committees Website and Schedule of Meetings 
  4. Committee Secretary Role and Guide for Good Practice for Chair and Members 
  5. Committee Composition, Membership, Terms of Reference and Quorum 
  6. Committee Membership and Types 
  7. Inclusive Committees, Committee Equity, Diversity and Inclusion and Agreed Minimum Targets for Committee Members
  8. Induction Process for New Members

Agendas

  1. Committee Name Abbreviations, and Numbering of Agendas, Papers and Minutes 
  2. Committee Agenda Standard Items
  3. Committee Agendas: Planning, Timescales, Format and Structure
  4. Example Agenda 

Papers

  1. Committee Papers Overview
  2. Committee Coversheet
  3. Committee Papers Guidance and Best Practice
  4. Storing Committee Papers in Teams
  5. Board Intelligence

Minutes

  1. Minutes  
  2. Committee Minutes Guidance for Note-Taking and Writing 
  3. Example Minutes
  4. Post-meeting Actions and Reporting to Other Committees

Committee Elections, Amendments to Charter, Ordinances and Regulations, and Research Groupings

  1. Council and Senate Election Procedures and Committee Membership
  2. Charter, Statutes, Ordinances and Regulations: Guidance on Creation, Amendment and Repeal 
  3. Procedures for the Establishment and Designation of Research Groupings
Annex list - redirects for deprecated page
Rutland Building viewed from behind the fountain.

For queries around the content in the Committee Handbook, please contact Luke Vulpiani, Assistant Registrar Governance.