Lump Sum Payment - Year End

Eligibility

All individual staff are eligible for this award.

Timeframe

This can happen once a year and nominations are made in May.

What do you get?

A non-consolidated award of between £200 and £2,000.

Available only at the end of the year, these awards are to recognise an individual who has demonstrated exceptional performance during the last 12 months which is not yet on a sustained basis to meet the criteria for an additional, exceptional range increment or spot salary increment but is still worthy of recognition due to its significance. One off payments are non-consolidated. This means it does not become part of salary. One off payments are also non-pensionable. Payments are made through payroll and are subject to tax and NICs.

Criteria

Where an individual or a team has made an exceptional contribution, over and above normal expectation, in the context of exceptional performance which is not yet on a sustained basis to meet the criteria for an additional, exceptional range increment or spot salary increment but is still worthy of recognition due to its significance. 

This may be where an individual, over the course of a year:

• Demonstrates a proactive, positive and flexible approach to enable the achievement of School/Service strategic objectives (this should not be interpreted as working additional or excessive hours).
• Achieves particularly challenging goals or objectives to ensure critical deadlines are met.
• Engages in community activities within the University (that are over and above the expectations of the role but not sufficient to warrant a change of grade). Community activities relate to providing a general service and citizenship within the area or university which is outside the remit of the individual's role.

Who nominates?

Nominations can be generated by line managers (or another relevant manager) via the School/Service Senior Leadership Team (SLT) or the annual Schools/Service Review Group meeting (SRG).

Authorisation

Recommendations are considered and authorised by the School or Service Senior Leadership Team (SLT).

SLTs should be chaired by the Head of School or Service (or their delegate) and should include the School/Service Senior HR Business Partner as an independent advisor in the process.

Nominations are made in May and exact timescales are communicated each year. If authorised, are usually paid in August.

Any recommendation which differs from the norms set out above or where the panel cannot reach a consensus will be referred to the Director of HR.

Recording and Processing

Schools/Services Admin notify HR Services and Payroll with details of the payments. 

HR Services will record the lump sum payments on iTrent using GL account code 1905.

Communication

Successful colleagues will receive a letter from the appropriate Dean or Director.